The manual system.
(2) The Army Medical Department Property Accounting System.
b. The AMEDDPAS is an automated spin-off of the manual system that is
designed to operate on computers. Nevertheless, regardless of which system is used,
certain basic records/files must be maintained. These are:
(1) Property book. An item balance record of all nonexpendable property
authorized in a unit; in short, an item history of each authorized item.
(2) Hand receipt. A listing of all property book assets issued to a user.
The hand receipt establishes direct responsibility.
(3) Document register. A log of all supply transactions provides control and
audit capabilities to the processing of a unit's supply documents.
(4) Document file. A file of actual documents supporting all entries in the
non-expendable document register and all postings to the property book.
(5) Due in status file. A file maintained on all unfilled supply requests. File
contains duplicate/carbon copies of requests as well as all status furnished on requests.
c. The above are the five basic records that are maintained regardless of which
system is utilized. However, it should be pointed out that the automated AMEDDPAS
system provides various other automated reports as "management tools." These may
include such things as:
Special item reports.
d. The computer's ability to provide such reports and registers is one of the
"features" of an automated system and serves to assist in maintaining an "audit trail."
Because of the different property management systems, the formats of the five
basic records may be constructed differently. Facsimiles of various required records
are shown in figures 3-1 through 3-7, as follows: