sanitary and safety standards. This gives you background information on the nature of
the inspection and help you make firm arrangements for conducting it.
(5) What is the suspense date for the inspection or survey report? Reports
may be written after a survey or inspection has been completed. It is helpful to know
the suspense date for the report so that you can allow time to write it after returning
from the inspection.
(6) Where is the facility located? This basic information aids you in making
(7) Why is the inspection being conducted? Surveys or inspections are
conducted for several reasons. Knowing why an inspection is conducted helps you to
anticipate and understand problems that may occur.
(a) The most common is the routine inspection, conducted monthly,
quarterly, semiannually, or annually. This type of inspection can be announced or
unannounced (a surprise inspection), but is usually unannounced. The surprise
inspection has the advantage of allowing you to observe the typical functioning of a
facility. The surprise inspection also permits a more flexible office schedule; you can
arrange the inspection for a time when you are not extremely busy with office work and
(b) A follow-up inspection or reinspection is performed to determine that
the facility has corrected deficiencies noted in the first inspection.
(c) Emergencies can initiate a survey or inspection. For example, if an
outbreak of food poisoning occurs at a post, inspections and surveys must be
conducted to determine the cause.
(d) Surveys and inspections can be performed upon special request. A
report of unsatisfactory, unhygienic, or unsafe conditions at a facility may lead to a
special request inspection or survey.
CONDUCTING SANITARY SURVEYS AND INSPECTIONS
a. Inspections are both necessary and extremely useful in carrying out the Army
Preventive Medicine Program. However, when undergoing an inspection, personnel at
the facility naturally are somewhat uneasy. Therefore, as an inspector, you must be
careful to conduct the inspection in a polite and professional manner. This eases any
anxieties felt by personnel and helps you gather valid data.