b. Security. Only authorized persons should be permitted in the supply room.
Gold, platinum, narcotics, controlled drugs, silver alloy, needles, and poisons should be
kept in locked safes.
Formal inventories of expendable property are not required. However,
inventories should be made when preparing periodic requisitions to maintain authorized
stock levels properly. A physical inventory of nonexpendable property is required
annually (AR 710-2) and whenever property accountability is transferred from one
officer to another. However, most clinics will conduct a semi-annual inventory as well.
AR 710-2 and AR 735-11-2 give instructions for steps to be taken if overages and
shortages are discovered. More frequent inventories may be advisable to assist in
control of stocks.
INTERNATIONAL MERCHANTS PURCHASE AUTHORIZATION CARD
a. The Government-wide commercial purchase card is designed to make an
impact on how supplies, services, and equipment equal to or less than ,500 are
procured and purchased with unit's supply budget.
b. Key players involve with the International Merchants Purchase Authorization
Card (IMPAC.) are the cardholder and the approving official (AO).
c. The cardholder is the individual appointed by the Director of Contracting to
make purchases (less than or equal to ,500) using IMPAC. The card bears the
cardholder's name and may be used only by this individual to pay for authorized
United States (US) Government purchases.
d. All purchases made with the card must comply with the Federal Acquisition
e. The cardholders are responsible for reconciling his monthly statement and
forwarding the reconciled statement to his approving official.
PURCHASING RULES FOR THE CARDHOLDER
a. Must obtain a fair and reasonable price.
b. Must rotate sources.
c. Must document purchases (audit trail).
d. Must resolve discrepancies directly with the vendor.