(3) Ensuring the careful selection of personnel, including volunteer workers,
who are assigned duties that require access to controlled medical substances and
sensitive item storage areas, or who have custodianship or possession of keys and
combinations to locks securing these areas. These people should be selected on the
basis of such characteristics as moral background, prior military service history,
maturity, and trustworthiness. Before these people assume duties that involve working
around controlled substances, they should have satisfactorily undergone a local file
check with area provost marshals, local civilian police, and other agencies that might
have information on file that would reflect on the honesty or stability of the persons.
Furthermore, these persons should be personally interviewed by their immediate
supervisors. The purpose of the interview is to appraise the individual and provide a
first-hand assessment of the person's character, judgment, reliability, attitude, emotional
or mental maturity, and sense of responsibility. DA Pamphlet 611-1, The Army
Interview, may be used as a guide for conducting the interview. Persons who
demonstrate financial irresponsibility will be excluded from working with or around
b. Individuals who have responsibility for the custody of non-dispensed
controlled medical substances and medically sensitive items are responsible for the
security of such property while it is in their possession. If it becomes necessary for
people (for example, maintenance personnel or other authorized visitors) to be present
or pass through controlled item storage areas on a temporary basis, the commander or
his representative will designate appropriate escort personnel, by name or duty position,
to provide effective surveillance of authorized visitors.
c. A physical security officer, appointed by the medical facility commander, will
ensure that applicable protection is provided for all controlled medical substances and
d. Medical facility commanders have the responsibility for ensuring that a
physical security inspection is conducted in accordance with the provisions of
AR 190-13 at least every 12 months. In addition, they may request the United States
Army Criminal Investigation Division (USACID) to conduct crime prevention surveys for
the purpose of detecting crime, evaluating the possibilities of easy criminal activity, and
identifying procedures conducive to criminal activity.
PHARMACY DESIGN CONSIDERATIONS
It is important that the pharmacy be designed in such a way that thefts of
controlled substances will be discouraged or prevented. The design characteristics
described below can discourage a thief, slow his entry into the area, or prevent his entry
into the pharmacy.
a. Controlled Access Area. A controlled access area is a storage area to
which access is limited to specifically designated individuals.