c. Sections of Military and Federal Specifications. All military and federal
specifications have six sections. The section number determines the paragraph
numbering; for example, all paragraphs in section 1 are numbered 1 followed by a
period and another digit (1.1, 1.2, 1.3, and so forth.). The six sections are:
(1) Section 1, Scope. This section gives a general word picture of what is
contained in the specification. The classification of the product as to types, styles,
classes and grades is also found in this section.
(2) Section 2, Applicable documents. This section lists the additional
documents needed to complete the inspection. Specifications (federal and military),
standards, laws, and regulations (usually USDA) are documents most often cited.
(3) Section 3, Requirements. This section is subdivided into various
subsections such as raw materials requirements, processing requirements, finished
product requirements, description of state of refrigeration, plant qualifications, and so
(4) Section 4, Quality assurance provisions. This section is the one most
important to the veterinary food inspection specialist because it has subsections dealing
with responsibility for inspection, plant qualification conditions, acceptance inspection,
component and material inspection, examination of item, testing, and product
(5) Section 5, Preparation for delivery . Section 5 includes packaging,
packing, and marking requirements.
(6) Section 6, Notes. This section includes two subsections-- ordering data
and definition of terms. The ordering information is given in the ordering data and is
used by the procuring personnel and not the inspection personnel. The definition of
terms includes terms that are referred to throughout the specification.
AMENDMENTS TO A SPECIFICATION
Amendments are additions to a specification used to correct errors, add or delete
requirements, modify procedures, and make any other changes necessary to keep the
specification up-to-date. An amendment must go through formal staff channels. See
3-10. CONTRACTOR'S MANIFEST/INVOICE
The contractor's manifest or invoice usually accompanies the shipment to
destination. This document will state what the contractor claims is ready to be delivered
and is usually typed on the contractor's letterhead. The veterinary food inspection
specialist would receive it from the truck driver who is delivering the shipment. See
figure 3-10. (Clause F42 of the MS states the information required on each manifest.)