NONBATTLE CASUALTY - Any person lost to his/her organization (killed, missing, ill,
injured, or incapacitated), provided such loss is not the result of hostile action. Included are
casualties inside or outside a theater of operations.
OUTPATIENT - An individual receiving health care for an actual or potential disease or
injury who does not require admission to a medical treatment facility for inpatient care.
OUTPATIENT CARE - Medical and medical-related services and supplies which are
provided at a medical treatment facility for a patient who is not carried as an inpatient.
OUTPATIENT TREATMENT RECORD (OTR) - A medical record prepared for each
patient treated as an outpatient at a U.S. Army medical and dental treatment facility for
whom a Health Record does not apply. It provides a concise and complete record of
diagnosis and treatment as an outpatient at an MTF.
PATIENT ADMINISTRATION DIVISION (PAD). This division provides the patient
administration services for the hospital.
The chief supervises personnel in the
maintenance of all medical records of inpatients and outpatients.
PHYSICAL PROFILE - Estimate of overall ability of an individual to perform military duties
by consideration of physical and mental condition. Six factors designated PULHES are
expressed numerically. These factors are: P--physical capacity or stamina; U--upper
extremities; L--lower extremities; H--hearing (including ear defects); E--eyes; and
PATIENT RECORDING CARD (PRC). A card embossed with basic identification
information that is used to mechanically imprint this information on forms filed in the OTR
PRIMARY CARE - Sick call level care provided to eligible personnel. A troop clinic or
ambulatory health clinic is considered primary care. Clinics are medical treatment
activities that are staffed and equipped to provide emergency treatment and ambulatory
services as well as nontherapeutic activities related to the health of the personnel serviced.
SPECIAL CATEGORY RECORD - This is a medical record which is specially identified
and handled to ensure its medicolegal integrity and to reduce the risk of causing harm or
embarrassment to the patient.
SSN - Social security number.
TERMINAL DIGIT FILING SYSTEM (TDFS) - A system of filing medical records using
color coded and numerically printed folders to enhance the speed and accuracy of filing