4-83. DO NOT USE THIS SPACE (FIELD 83, COLUMNS 382 THROUGH 387)
a. The AQCESS/CHCS systems will place an "F" in the first position of this field
for those records forced through edits in the clinical records module.
b. For nonautomated sites, leave this field blank.
4-84. TYPE RECORD (FIELD 84, COLUMNS 388 THROUGH 393)
a. This field is system-generated or updated at transmittal time by
AQCESS/CHCS. For nonautomated sites, the following codes will be used to identify
the disposition status of records.
b. The first column indicates the disposition of the record.
(1) Code "D" is for records of dispositioned patients where the clinical
records supervisor has approved the record for transmittal to PASBA. Currently, only D
records will be sent by TOE hospitals and other nonautomated sites.
(2) Code "E" is for incomplete records of dispositioned patients.
(3) Code "F" is for records of patients currently on hospital rolls the date of
the monthly IPDS records transmittal.
(4) Code "C" is for record cancellation. The C record will be produced if a D,
E, or F record was previously transmitted to PASBA and then had to be cancelled.
Cancelled records will not be used for reporting purposes by PASBA.
(5) A record coded D or E in the first column of the type record field will
replace any record at PASBA coded F, if the MTF code and the patient register number
are the same as on the record being replaced. A record coded D will replace a record
coded E if the MTF code and the patient register number are the same as on the record
c. The second column of the type record field indicates the number of times the
record has been transmitted (change version). Acceptable codes are -9. If more than
nine changes to a record are transmitted, use A-M. Change version numbers will begin
with zero each time a different record disposition status is reported (i.e., D, E, F, C).
d. The third throug h sixth columns of this field indicate the year and month of
transmittal. The format is YYMM. The date indicator must be updated with each
subsequent transmittal of any record.