b. New Health Records. If the original HREC is not received within 60 days
after a temporary HREC is initiated or if official notification is received stating the
original HREC has been destroyed, a new permanent HREC is prepared. If the lost
HREC is received after the new HREC has been initiated, the forms from the new
record are transferred to the original HREC.
2-10. CHRONOLOGICAL RECORD OF MEDICAL CARE (SF 600)
The HREC--Chronological Record of Medical Care (figure 2-1), is the basic form
of the HREC and of the OTR. It provides a record of each incident of outpatient medical
care provided a soldier during his military career. Make entries on the form using the
general rules described below.
a. Complete the patient identification section using the patient's recording card,
clinic identification plate, and an addressograph, if available.
(1) The patient's recording card is prepared when a soldier is first examined
or treated at the clinic. The card usually contains the following information.
(a) Line 1. Family member prefix and sponsor's social security
(b) Line 2. Blank.
Line 3. Patient's name (last, first, middle initial).
(d) Line 4. Year of birth; sex (M or F); status of the patient or of the
sponsor if the patient is a dependent, such as AD (active duty), RET (retired), or CIV
(civilian); department of the patient or sponsor, such as DA (Department of the Army).
(e) Line 5. Rank or grade of the patient or of the sponsor if the patient
is a dependent; sponsor's name if the patient is a dependent.
(2) The clinic plate normally contains the hospital's name, location, and
Uniform Chart of Account (UCA) code on the first and second lines and the name of the
clinic on the third line.
b. Type and/or handwrite entries in black or blue-black ink.
c. Enter the date and time of the visit for each separate entry. The name of the
MTF visited must also appear on the form. The facility identification does not have to be
repeated in recording subsequent visits to the same facility on the same form unless the
sequence has been interrupted by treatment at another facility.