(1) Retire an OTR three years after the end of the year in which the last
medical treatment was given.
(2) ITRs are retired according to the schedule given in AR 340-18, The
Army Functional Files System.
(a) Nonfixed medical facilities. Retire completed ITR at the end of the
month in which the patient was released.
(b) United States Military Academy. Retire ITR three years after the
end of the year in which the last medical treatment was given.
(c) Five year clinical medical libraries. Retire ITR five years after the
end of the year in which the last medical treatment was given.
(d) Other medical facilities. Retire ITR one year after the end of the
year in which the last medical treatment was given.
h. Place a piece of colored tape over the "S" block (front and back of the back
portion of the folder) to indicate the status of the patient.
(1)
Red. Active duty military or the medical record is an ITR.
(2)
Green. United States. military other than active duty.
(3)
Silver or white. North Atlantic Treaty Organization (NATO) and foreign
nationals.
(4)
Black. All others.
i. Mark an "X" in the appropriate block on the right half of the front portion of the
folder to indicate the type of record being created (ITR, OTR--health component, HREC-
-health component, HREC--dental component, or OTR--dental component).
j. Enter an "X" in any category in the "Note to Physician" section which pertains
to the patient. If the patient has an allergic reaction to medication, mark an "X" the
"Medical Condition" block and affix a DA Label 162, Emergency Medical Identification
Label, to the front of the file.
k. Enter the patient's blood type in the blank preceding "Blood Type" on the left
half of the front portion of the folder. The Rh factor should be denoted by "(Pos)" or
"(Neg)" rather than "+" or "-." For example, "A (Pos)" rather than "A+."
MD0920
3-8
Previous Page
