c. Troop Unit Changes of Station. When troop units change station, the losing
and gaining MTFs coordinate the transfer of OTRs of dependents accompanying their
sponsors to the new station. If the OTRs are mailed, the losing MTF must securely
package and seal all OTRs destined for the same MTF and send them by registered
d. Transferring X-Rays. When a physician decides that certain X-rays should go
with a patient on PCS, it will be noted on SF 600 and the X-rays identified also on the
SF 600. The X-rays are then sent in a sealed envelope or mailer.
e. Requests Other than DD Form 2138. While DD Form 2138 is the only form
authorized for use as a request for transferring OTRs, other types of requests require a
prompt response (see paragraph 1-14). If such a response results in the transfer of the
OTR, the chargeout information for such requests are filed and kept at the losing MTF in
the same manner as requests on the DD Form 2138.
3-7. DISPOSITION OF OTRs
a. OTRs are disposed of in accordance with AR 340-18. If an OTR is
unidentifiable , it is disposed of in the same way other unidentifiable medical records are
disposed of. These procedures are covered in lesson 2.
b. OTRs are retired three years after the end of the year in which the last medical
treatment was given. See table 3-2 for example.
Last Treatment Year
Table 3-2. Retirement year for OTRs.
c. If any member of a family receives health care in the MTF during the year, the
OTR of eligible members who did not receive care may be retained if the family is still in
the area and expects to receive care at the MTF.