a. Before any item is given to a unit or organization, it must be requested,
normally on DA Form 2765-1 (figure 3-10), titled "Request for Issue or Turn-in." This is
the first step of the audit trail.
b. After the request has been filled out, the next step is to record this information
on the document register, DA Form 2064 (figure 3-7). A copy of the request is placed in
the Due-In Status File and three copies are forwarded to the supply support activity.
c. When the supplies are issued, a copy of the request is returned with supplies.
The suspense copy is removed from the Due-In Status Files and, if all items ordered are
issued, it is destroyed. If only part of the items are issued, then the copy remains in the
Due-In Status Files and a notation is made in the Document Register as to how much
was issued and how much is still due in. After recording this information, the non-
expendable property must be recorded in the property book (manual or automated).
When the required information has been recorded, the document is then annotated as
being posted, initialed by the posting individual, and filed in the document file.
d. Since the nonexpendable property usually is to be used by someone other
than the supply officer, the item is recorded on a hand receipt (refer back to hand
receipt examples in figures 3-5 and 3-6) and signed for by the individual accepting
responsibility for the property. This then completes the audit trail for non-expendables,
from requesting the item to putting it in the hands of the user.
Figure 3-8. Request/requisition procedure.