REQUISITIONING REPAIR PARTS AND SUPPLIES
To requisition repair parts and supplies using the appropriate form, you must first
determine if property is expendable or nonexpendable. You must also be able to interpret
document numbers in order to include document numbers on the requisition forms. This
lesson covers these topics as well as how to distinguish which forms are appropriate in
which situations and how to complete those forms. It also discusses preparing a Record
of Demands--Title Insert, DA Form 3318, for normal use and for the first demand of a
nonstocked medical repair part.
DOCUMENT NUMBER INTERPRETATION
All documents recorded in a stock record account (SRA) must have a supply
support activity (SSA) document control number. Documents initiated by customer units,
by other supply activities, or by the SSA are vouchered under the SSA document control
a. Document control numbers occupy 14 positions which are divided into 3 fields.
Refer to figure 2-1.
Figure 2-1. Document number sample.
(1) Department of Defense activity address code (DODAAC). The SRA serial
number is in positions 1 through 6 of the SSA document control number.
(2) Date. The Julian date the document control number was assigned is in
positions 7 through 10 of the SSA document control number.
(3) Serial number. The serial number of the document is in positions 11
through 14 of the SSA control number. Do not duplicate serial numbers on the same day.
Start with 0001 each day.
b. Stock Records Officers (SRO) may reserve blocks of serial numbers to segment
the document register.