(17) Column m. Enter one of the following pieces of information.
(a) Enter the Julian date when final action is completed, for example, 2256. If a
partial quantity is received, enter the Julian date of the receipt in pencil.
(b) When cancellation or rejection status is received for the total quantity
requested, enter the status code and the Julian date of the cancellation or rejection
verification. Refer to paragraph 3-4.
(c) Enter CXL and the Julian date when request documents are canceled
prior to forwarding to the SSA, and when documents other than request for issue are
(18) Column n. Remarks.
(a) When cancellation/rejection status is received for part of the quantity
requested, make the partial quantity received in column j, a permanent entry when action
is completed, for example, JOA 402279. Enter the status code, quantity canceled, and the Julian
date of the cancellation/rejection verification.
(b) When an AF1 or annual training (AT) follow-up is submitted, erase
the proper entry in column l. Enter AF1 or appropriate AT DIC and Julian date. These are
pencil entries. Refer to paragraph 3-3.
All entries will be made in ink or by typewriter unless otherwise stated.
Corrections are made by drawing a single line through the incorrect entry and
entering the correction above.
Column n may be used to record the document number assigned to a reorder
when an item is canceled and requested again. This will ensure continuity
during the reconciliation process.
PREPARE DA FORM 3318
The main purpose of DA Form 3318 is to allow the unit to adjust stockage
quantities of repair parts based on recorded demand experience. It is used to record
quantities of an item demanded or requested regardless of the supply source. This
includes items obtained from another unit or salvaged from equipment during
emergencies. It also includes items obtained as part of a warranty program. When the
demands or requests section is filled, separate the two-part form and turn it over for more
postings. Prepare a DA Form 3318 for each line item authorized for stockage. Make all
entries on DA Form 3318 in pencil. You obtain information to complete this form from the
AMDF and the applicable technical manual (TM) or DA Pamphlet (DA Pam) listing the part
and date of the current edition in DA PAM 25-30. Use the following procedures to prepare
a DA Form 3318. Refer to figures 2-4 and 2-5 for block and column explanations, and to
figure 2-6 to see DA Form 3318 in its entirety.