2-14. CERTIFICATE OF CONFORMANCE, SUBSECTION 207.4
When authorized by the contract, a CoC may be used instead of a laboratory
report. This is applicable only for special products or components of products.
Frequent laboratory testing is conducted to verify compliance with contractual
requirements. When CoCs are found to be unreliable, the contractor is so notified and
products are accepted on the basis of government laboratory testing until such a time
as testing results indicate that the supplier is again reliable. The words conforming or
conformance means to comply with the terms and provisions of the contract.
Nonconforming or nonconformance means failure to comply with the contract.
2-15. SELECTING, RECEIPT, AND TESTING OF SAMPLES FOR EVIDENCE,
Instructions in this subsection are intended to serve as a general guide for
sampling, receipt, and testing of subsistence supplies suspected of being contaminated,
adulterated, deteriorated, or nonconforming. Special caution is required to protect the
integrity of evidence for use in litigation. These instructions are applicable to all
personnel (inspection or laboratory) assigned to inspect and/or test DPSC subsistence
items. Sample selection will be done by a highly qualified person who will also make an
effective witness for the government in the event of litigation. Extreme care will be
maintained in handling the sample; handling will be as direct as possible with a
minimum of persons involved between the sample taking and the laboratory testing.
Laboratory testing will be carefully documented. Complete and carefully compiled notes
will be maintained by all persons involved with sampling, transmission of the samples,
2-16. REPORTING NONCONFORMANCES, SUBSECTION 209.1
The government quality assurance representative (QAR) is responsible for
reporting statements/reports regarding the subsistence. The QAR reports non-
conformances of subsistence items and/or carrier's equipment inspected either at origin
or at destination.
2-17. EARLY/LATE DELIVERIES, SUBSECTION 212.1
The procedures for reporting actual or potential early or late (delinquent)
deliveries are outlined in this subsection
2-18. REPORTING OF SUSPECTED FRAUD OR CRIMINAL CONDUCT,
It is the responsibility of all inspection personnel to be alert to all conduct which
may be criminal or fraudulent, or which reflects upon the integrity of contractors of
government personnel in their relationship with contractors, or which could be
detrimental to the government's interests in procurement activities, and to report
promptly all information and suspicions concerning such conduct, whether in connection
with public contracts or not.