2-14. TRANSFERRING HEALTH RECORDS
a. Sending HRECs. Both the Health Record (HREC) and the Health Record -
Dental are transferred (may be handcarried) when the soldier's Military Personnel
Records Jacket (MPRJ) is transferred. When the soldier is to be transferred to another
unit or station, the military personnel officer of the losing unit will get both the health
and the dental records from their custodians, and send these with the MPRJ except
(1) The losing and gaining units receive primary (outpatient type) care from
the same medical and dental facilities. In this case, the military personnel officer will
merely inform the HREC custodians about the unit change. The person's unit
designation is changed on the folders of both the health and the dental record.
(2) An inpatient is assigned to a medical holding unit that already has the
HREC. The MTF commander informs the military personnel officer that the MTF has
the HREC. When requesting the MPRJ , the MTF commander will also request the
Health Record - Dental.
(3) The HREC custodian sends the records directly to the gaining custodian.
If the HREC custodian feels a person should not handcarry his HREC, he will send it
directly to the commander of the person's next MTF. When this is done , the servicing
military personnel officer is promptly informed that the HREC is sent and not carried. If
the custodian does not know the address of the person's next MTF, he sends the HREC
to the servicing military personnel officer; he, in turn, sends it to the person's next
Receiving Health Records.
(1) Military personnel officers. When a person transfers into a unit, the
military personnel officer must acquire both parts of the person's HREC. He must then
send them promptly to the officer in charge of the activity giving primary medical and
dental care to the unit. Post surgeons , however, may grant an exception to this
procedure. If personnel are staying at the installation only a short time (12 weeks or
less), the HRECs of these personnel may be kept by the military personnel officer rather
than the local HREC custodians. In this case, the two parts of the HREC are kept as
separate files in MILPO. Neither part is sent to the local medical or dental activity