e. Transferring X-Rays. When a person is on PCS, an attending physician
may feel that certain X-rays should go with the person. If so , this is noted on SF 600
and the X-rays are identified. The X-rays are sent in a sealed envelope or mailer.
2-15. "TEMPORARY" and "NEW" HEALTH RECORDS
a. "Temporary" Health Record. When receipt of a Health Record is delayed,
a temporary one is prepared if the person needs any medical care. This is also done if
any documents meant to be included in a Health Record arrive before the HREC, but a
manila folder rather than DA Form 3444-Series folder is used. The preparation date of
the temporary record is entered on the folder and forms are added only as they are
used to document the person's medical care. When the delayed HREC is received , the
forms in the temporary record are transferred to it.
b. "New" Health Record. A new HREC is prepared when a delayed HREC is
not received within 60 days after a temporary record is prepared. A new HREC is also
prepared when information is received that a record has been destroyed. An SF 601
(Health Record - Immunization Record ) is added if needed. If the lost record is found
after a new record is prepared, the forms of the new record are transferred to the
c. Personnel Returned to Military Control. When personnel who have been
missing, missing in action, interned, or captured are returned to military control, their
original HREC is acquired and continued in use.
2-16. DISPOSITION OF HEALTH RECORDS
When a member is discharged, released from active duty, retires, dies, or
transfers from the USAR to the ARNG, the Health Record is disposed of in accordance
with AR 635-10, Appendix E. ARNG Health Records are disposed of in the same
manner as the MPRJ.
Section III. USE OF HEALTH RECORDS
Throughout a person's military career, each contact with the AMEDD as a patient
is recorded in the Health Record. Periods of treatment as an inpatient, described on
DA Form 3647 and SF 502, when prepared, are put into the Health Record. Quarters
referrals are reported as to duration and treatment. Outpatient medical care is recorded
each time the person is seen. Dental care is similarly recorded. When medical care is
received at a military MTF that does not keep the HREC, the care is recorded and sent
to the HREC custodian.