notice is received from the bank. the amount of the check is entered in the checkbook as a
receipt with appropriate explanation on the stub and included in the entry of total receipts
for the day (column b) in the journal with an appropriate explanation in column n. A check in
the same amount is then drawn payable to the "Treasurer of the United States" and
forwarded to the local finance and accounting officer for deposit in the trust fund account
called "Unclaimed Monies of individuals Whose Whereabouts are Unknown (Name of
Individual)" together with a letter containing all known details and a request for receipt.
This check is included in the entry of total check disbursement for the day (column d ) in the
journal with an appropriate notation entered in the "Remarks" column. When the receipt is
received from the finance and accounting officer, it is attached to the copy of the stop
payment letter and made a part of the files of the PTF.
e. Overages. When an overage in the fund in verified by audit, a check is drawn
payable to the "Treasure of the Unite States" and forwarded to the local finance and
accounting officer for deposit in the receipt account "Forfeitures of unclaimed Money or
ACCOUNTING FOR VALUABLES
a. Transactions. The deposit and withdrawal of valuables are posted to the
valuables portion of the patient's deposit record, DA Form 3696. Each item deposited is
accounted for individually. For numerous items of similar nature and of little value such as
several small denomination foreign coins, a group remark such as "foreign coins--5" may
be used. When a valuable time has a serial number which is evident without dismantling,
the number is entered on the deposit record. For articles of considerable intrinsic value
such as cameras, watches, jewelry, or rings, an appropriate description is recorded on
the deposit record to assist in identification of the item. As stated in an earlier paragraph,
describe the article without attempting to evaluate it.
b. Additional Deposit Records. When the space provided on the
deposit record is inadequate for subsequent transactions, an additional copy of the
deposit record is prepared in the usual manner but is clearly marked "No. 2 of 2" or the
equivalent and stapled to the original.
c. Storage. Valuables are kept in sealed containers such as envelopes, cloth
bags, or other appropriate containers. These containers are clearly marked with the
patient's name and account (register) number. All containers are numbered (e.g., "No.1 of
1, " "No. 1 of 2," "No. 2 of 2," etc.). Valuables may also be wrapped and tagged with DD
Form 599 (Patient's Effects Storage Tag).