decision on the disposition of inspected rations. In cases where rations are placed on
medical hold, the owner of the rations must coordinate final disposition with the local
2-14. QUALITY HISTORY RECORDS
a. Quarterly History Records (QHRs) will be entered into the appropriate Lotus
Notes inspection database. Where these databases are not accessible, DSCP Form
5117, Report of Inspection on Operational Rations will be completed and kept at the
local level. A copy of the QHR (either Lotus Notes printout or DSCP Form 5117) will be
provided to the Accountable Officer. Quality history records will also include reports
received with a shipment from another location.
b. Defense Supply Center Philadelphia (DSCP) Quality Assurance personnel
have access to the Lotus Notes database information. Electronic transmissions of
inspection reports in Lotus Notes are acceptable to DSCP and encouraged. However, if
reports on deteriorating stocks are not entered into the appropriate database,
faxed/mailed copies of less than Condition Code A stocks must be faxed/mailed to:
Defense Supply Center Philadelphia
ATTN: DSCP-HSQ Building 6
700 Robbins Avenue
Philadelphia, PA 19111
FAX: (215) 737-7526 (DSN 444)
c. For stocks arriving without current quality history records, the local supporting
veterinary activity or the Major Command (MACOM) (US Army) Veterinarian should be
contacted for assistance.
d. Specific distributions of inspection reports may be addressed in the applicable
Section IV. LOCATION OF DATABASES
a. All databases are located in Lotus Notes.
b. The databases are used for different purposes. Some contain the documents
needed to perform inspections, other databases are used to submit the reports after the
inspections are complete, there are a few for training and others are used for discussion
c. Everyone with a Lotus Notes ID does not necessarily have access to all of the
operational ration databases within Lotus Notes.