(5) Coordination with military personnel support activities on matters pertaining
to HREC processing for incoming and departing members and periodic HREC
(6) Coordination with the professional staff on the screening of incoming
(7) Specialized management of those records containing sensitive medical
data or for personnel in special category programs; e.g., the Personnel Reliability
(8) Performing quality management review of HRECs and OTRs to ensure
compliance with existing regulations and guidelines.
(9) Assistance to the Medical Records Administration Branch in coordinating
support of ambulatory medical care evaluation and documentation review of HRECs and
(10) Management of civilian employee outpatient medical records when not
accomplished by an occupational health clinic (OHC). Technical assistance is provided
when the records are maintained by the OHC.
(11) Assistance to the Medical Service Accountable Officer (MSAO) in initiating
outpatient care payment or reimbursement as appropriate.
ORGANIZATION AND FUNCTIONS OF THE OFFICE OF THE CHIEF
a. The Office of the Chief, Patient Administration Division (PAD), consists of the
Chief, an NCOIC, and a secretary. If the medical treatment facility is large, an assistant
chief may be included in the organization.
(1) The two major management roles of the Chief are:
(a) Principal advisor to the MTF commander and staff on patient
administration matters. Serves in a staff position for the commander in this role.
(b) Manager of the Patient Administration Division.
(2) The NCOIC is the office manager for the Chief. As such, the NCOIC
coordinates office management throughout the PAD. The NCOIC is responsible for
ensuring all Army directives are current, that all equipment and supplies necessary to
operate the PAD are available, and other administrative functions as needed. The NCOIC
is also responsible for the master files of PAD reports.