(a) Makes sure all completed receipt, turn-in, and adjustment
documents have been posted to the property book.
(b) Makes the property book and related files available to the incoming
PBO for review.
Assists the incoming PBO in the review of the property records.
The incoming PBO takes the following actions.
(a) Compares the MTOE, TDA, or joint table of allowances (JTA) with
the property book. He or she ensures a page is in the property book for each item from
the required column of these documents. If pages are missing, the outgoing PBO
makes sure they are prepared.
(b) Checks the property book and document register to find if all items
from the authorized column of the MTOE, TDA, or JTA are on-hand or on request. If
items are not on-hand or on request, check to see if a report of supply constraint has
been submitted. If not, the outgoing PBO ensures shortages are placed on request.
(c) Reviews the property book, document register, and document file to
judge the condition of the records in terms of satisfying accounting requirements.
(d) Ensures hand-receipt holders are presently assigned to the unit
issued the property.
(e) Compares hand receipts with the property book to find the items
not issued and makes a list of these items.
(f) Ensures there is a property book page for each property book item
listed on the hand receipt and makes a list of any differences.
(g) Develops some method to keep track of those property book pages
that have been compared to hand receipts. If marks are made on the property book
pages, they should be made in pencil. Then they can be erased after the inventory is
b. After completion of the actions in paragraph 3-6a, inventory the items not
issued on hand receipts. Use the following procedures.
(1) Check each item to make sure the item and its description on the
property book match. Make a list of any differences.
(2) Make a visual check of the condition of the property. Make a list of any
damaged property. Accept damaged equipment as being on-hand.