Report damaged equipment to unit maintenance personnel for corrective
(10) Report differences pertaining to property book items to the PBO. The
PBO conducts causative research for these differences. Causative research includes,
but is not limited to, comparing all postings to the applicable property book page against
documents supporting those postings and verifying all hand receipt change documents.
The PBO searches storage areas under his control, and ensures end item identity was
not destroyed by consolidation, disassembly or mislabeling. When no conclusive
findings are made, take the following actions.
(a) Turn in overages as "found on installation" property.
(b) Account for any shortages by preparing a report of survey. When
preparing the report of survey, ensure the unit price used is current.
(c) Prepare and process an administration adjustment report (AAR) to
correct differences within sizes, makes, or models.
(d) Adjustment documents must be posted to the property book.
Adjust hand or subhand receipt and hand-receipt shortage annexes accordingly.
(e) Submit requests for issue to replace shortages.
(11) Record the results of the inventory on the informal memorandum
designating which items were to be inventoried. State in the informal memorandum that
the required items were completely inventoried and the name of the individual who
conducted the inventory. Also state that differences have been accounted for
"according to AR 735-5 and DA PAM 710-2-1." The responsible officer must sign the
informal memorandum. File the original of the informal memorandum at property-book
level. File a copy of the informal memorandum at the unit level if the responsible officer
is a hand-receipt holder. If the property book is kept at unit level, send a copy of the
informal memorandum to the next higher level. Separate informal memorandums are
needed when the unit supported by more than one property book activity.
PERFORM A CHANGE OF PROPERTY BOOK OFFICER INVENTORY
This inventory is taken when the PBO of an organization is replaced. The
inventory is conducted jointly by the incoming and outgoing PBOs. Property not issued
on hand receipt must be inventoried.
a. Take the following actions prior to the inventory.
The outgoing PBO takes the following actions.