USE THE CORRECT CONTRACTUAL DOCUMENTS.
Inspectors must extract the subsistence item's inspection requirements from the
agreement under which the products were purchased. The inspector will extract
requirements such as the required internal temperature of the product at delivery,
product age at delivery requirements, delivery vehicle physical and sanitary
requirements, approved source listing requirements, and the required quantity or size.
Every contract is different and the inspector must know what they are looking for before
they begin their inspection.
a. For prime vendor deliveries, initially refer to the current Subsistence Prime
Vendor Interpreter (SPVI) catalog to determine the applicable standard for the
evaluation. If the SPVI does not provide required information, the inspector will have to
utilize the Federal Supply Catalog Stock List or the Subsistence Prime Vendor Local
Stock Number Catalog to find the product's characteristic requirements.
b. Deliveries to Defense Commissary Agency (DeCA) facilities will be inspected
in accordance with the Joint Receipt Food Inspection Manual. Requirements for these
inspections will be in the ROA, blanket purchase agreement, DSCP contract, or other
c. Inspection requirements for products delivered to Army and Airforce
Exchange Serivce (AAFES) facilities can be found in Exchange Service Regulation 1-2
d. When contractual requirements can not be obtained, notify your supervisor
immediately and continue to inspect the product for characteristics associated with that
INSPECT THE CONVEYANCE OR STORAGE AREA, IF NECESSARY.
The inspector must determine the sanitary status of the delivery conveyance.
Three primary characteristics must be considered. The conveyance is required to be
clean, closed, and refrigerated.
a. Clean. The conveyance must be suitable: clean, free of objectionable odors,
foreign materials, debris, and non-compatible items.
b. Closed. The conveyance must provide the subsistence items being
transported with protection from the elements.
c. Refrigerated. The conveyance must be capable of maintaining required
transit temperatures to assure that minimum temperature requirements are complied
with at time of delivery into government stocks.